Purchase Order Processing

For larger charities selling new goods it can be difficult to know what to stock and when, especially as a lot of space is taken up with donated goods.

CharityStore has an integrated supplier management feature within the software that handles purchase order processing and can automate replenishment levels based on customisable rules. Providing you with a smarter way to manage the purchasing flow to remove the administration, forecasting and financial implications of over and under purchasing.

Giving you the scope for maximum purchase optimisation

Purchase orders

Process and manage purchase orders from within the system, either manually, via import or both.

Manage suppliers

You can manage all your supplier information in the one place, including, invoices, discounts, rebates, and VAT.

Use your shops

Split purchase orders between branches, reduce dependency on your warehouse by using your shops to store stock.

Trade accounts

If you need to manage trade accounts, you can do this by supplier, making it simple to process.

Direct orders from suppliers

The software lets you take an order directly from a supplier to be delivered in-store for click and collect or to a customer’s chosen address.

Raise a PO at the till

See and raise purchase orders from point of sale, you can even allocate items from a PO to a customer at the till and give a delivery time.

Customisable

Create purchase orders automatically from other parts of the CharityStore system, based on customisable rules.

Send from store

Purchase orders can be generated in store and sent directly from store, or via a set approval process from the head office.

Reporting

Detailed reporting on all supplier activity including in-transit purchase orders.

“The system has had positive cost implications, particularly with bought-in goods. Our sales would not have increased as much as they have and stock holding would have remained high with more money tied up without Cybertill to guide us.”

Mike Picken, Former Retail EPoS Manager, British Red Cross

Join over 400 charity & hospice retailers across the UK and Ireland by making CharityStore your till system of choice

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